Employment

JOB DESCRIPTION

Real Estate Coordinator

SUMMARY:

Assist the Property Manager in the management of diocesan real estate including purchase and donation acquisitions, sales, leasing, title, CCR’s, Easements, ROW’s, taxes payments, tax exemptions, and municipal entitlements. Reports directly to the Diocesan Property Manager.

ESSENTIAL FUNCTIONS:

Property Administration

· Assist Property Manager to maintain all legal documents and records.

o Grant deed / real estate documents

o Property tax records.

o Blueprints, drawings and specifications.

· Assist Property Manager with Coordinating / administering reports to governing agencies

o Files religious tax exemptions claims, property statements and related reports.

o Reviews, records data and distributes property tax bills to parishes

o Compiles and completes annual U.S. Census Survey

· Assist Property Manager with review of public hearing notices

o Attend meetings, when necessary.

o Coordinates information regarding zone changes, conditional use permits and other regulations affecting properties

Real Estate

· Assist Property Manager with Land acquisitions and dispositions

o Obtains market value / cost comparisons

o Handles escrow files and documents

o Administrates consultants environmental and building assessments.

o Evaluate property for parish/diocesan liabilities

· Assist Property Manager with Lease and easement administration

o Prepares rental, lease or easement agreements

o Reviews and evaluates lease license agreements from outside agencies.

o Consu1ts with legal counsel.

o Administers leases for Diocesan properties

· Assist Property Manager to Inspect facilities in the course of due-diligence.

o Documents information for internal inventory and/ or distribution

o to outside consultants.

o Evaluate property conditions and recommend appropriate repairs / improvements

· Assist Property Manager to prepare and implement Property Department annual budgets.

· Review and coordinates procedural and administrative entitlements of projects.

· Participate with other Diocese's organizations regarding laws and procedural matters concerning property and construction.

· Assist Property Manager in photographing Diocesan buildings and properties

o Catalog in property inventory file.

o Coordinate diocesan property inventory with Risk Management Department.

· Assist Property Manager in consulting with Pastor/administrator in concerns of property ownership.

· Keeps informed of industry developments through communication with Diocesan property Managers and available publications.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

· Bachelor’s Degree in Business preferred.

· Real Estate license or two-year equivalent experience preferred.

· California State Certificate of Notary Public preferred.

Minimum Requirement:

· 5 years’ experience in title and/or escrow experience preferred.

· Proven strong analytic skills and the ability to think strategically.

· Able to work under pressure, meet deadlines, and be flexible in working on multiple projects simultaneously.

· Must be a team player and be able to interact with staff at all levels of the diocese and its operating departments internally and externally.

· Ability to conduct self professionally

· Excellent oral and written skills are necessary.

· Computer literacy w/ databases, word processing, spreadsheets.

· Excellent organizational and communications skills.

We believe that work should be rewarding as well as challenging. That's why the company offers the best of both worlds - the growth potential and a great benefits package that includes medical, dental and vision coverage, and a 403 (b) retirement.

To be considered for this career opportunity, please submit your resume to: [email protected] No agencies.

JOB TITLE: Tribunal Admin / Ecclesiastical Notary

The Roman Catholic Diocese of Fresno – Pastoral Center To apply send resume to: [email protected]

The Roman Catholic Diocese of Fresno

Job Description

Tribunal Admin / Ecclesiastical Notary

POSITION SUMMARY:

Create a welcoming presence and provide outstanding, hospitable, professional, and friendly reception services for the staff and guests of the Tribunal Office. Performs general office duties, including typing, transcription, filing, and record keeping. Answers varied questions concerning tribunal policies, services, and procedures. Serves as an Ecclesiastical Notary.

ESSENTIAL FUNCTIONS:

· Answers incoming telephone calls determines purpose of callers, forwards call to appropriate personnel or department.

· Welcomes on-site visitors, determines nature of business, and directs visitors to appropriate personnel.

· Performs administrative duties, including typing, transcription, photocopying, scanning, filing, and record keeping for the tribunal as requested.

· Maintains inventory of office supplies and equipment and requests additional supplies as needed.

· Collects and distributes mail. Assists in the preparation and sorting of large mailings.

· Maintains and processes records and forms for the tribunal; serves as a research assistant for the Judicial Vicar.

· Serves as Ecclesiastical Notary; draws up the acts and instruments regarding decrees, and generally authenticates judicial acts and other instruments; gathers, arranges and safeguards the archives of the tribunal.

· Reviews applications for completeness, request missing information and documents; enters information and processes cases in the Tribunal database; identifies connections between cases and properly documents the connections in both the software and case files.

· Assists with the coordination of Tribunal sponsored training events.

· Responds to inquires concerning tribunal policies and services

· Assists in preparing and sending correspondence, and as needed to help in the collection of certain proofs; assists Judges and Case Instructor (Auditor) in sending notifications to parties, parishes, and dioceses.

· Assists the Judicial Vicar, Judges and Case Instructor (Auditor) in monitoring the progression of cases to ensure their swift processing; assists with the preparation of monthly, quarterly, and

annual reports; including status reports to clergy and other pastoral ministers in the parishes.

· In addition to the above, performs related duties, responsibilities and extra projects as assigned. Participates in continuing education as provided or approved. Attends chancery and ministry staff meetings.

QUALIFICATIONS:

Knowledge and Abilities:

· Excellent computer and Internet skills and knowledge of computer programs, including Microsoft Windows, Microsoft Office, Excel, Adobe, Outlook, Tribunal database, or equivalent programs.

· Basic Knowledge of Catholic theology concerning marriage.

· Excellent telephone etiquette and knowledge of telephone switchboard equipment.

· Excellent decision-making skills, the ability to cope with considerable stress and the capacity to multi-task.

· Excellent organizational, interpersonal, and written communication skills.

· Transcription, photocopying, scanning, faxing, and filing skills.

· Knowledge of bulk mailing regulations and ability to operate postage machines.

· Collaborate well with other diocesan personnel, parish personnel and the public.

· Work independently and determine priorities and direction.

· Maintains strict confidentiality, discussing church business only with the person or persons necessary to conduct the assigned church interactions or responsibilities.

Experience:

· High School diploma or equivalent.

· Three to five years’ administrative experience preferred.

· Bi-lingual (Spanish and English) conversational and written, preferred.

Religious:

· Fully initiated, practicing Catholic free from any canonical penalties and of proven faith, good morals, and good reputation.

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