Employment

Music/Liturgy Director

Salary Range:  $65,000 - $70,000


SUMMARY

Organize and establish a successful ministry program and to encourage the people involved in music ministry of the importance of their responsibility to minister their talents through sacred song.

The Director of Music and Liturgy, as a key member of the pastoral team, is to be thoroughly committed to Jesus Christ and His Church. He/she is a skilled and competent musician who is familiar with and committed to the vision set forth for liturgy and worship by the Second Vatican Council and the United States Bishops. It is further expected that such knowledge and commitments will lead to an appropriate execution of the position responsibilities.

This individual has responsibilities that include weekend and seasonal liturgies, holy days, and other parish celebrations as well as training, directing, and scheduling for choirs, cantors, and other liturgical ministers. This individual directs an adult vocal choir and can cantor when needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Administrative Leadership 

• Plans and manages a comprehensive musical program for the parish
• Coordinates with and suggests to the Pastor Mass settings, hymns, and choral pieces
• Distributes musical content to participants (cantors, instrumentalists, choir members, etc.)
• Recruits, schedules, rehearses, and supervises cantors and musicians for all liturgies
• Supervises and maintains the parish’s musical resources, spaces, instruments, etc.
• Manages the departmental budget
• Coordinates and provides music for weddings, funerals, and other special occasions
• Provides encouragement, evaluation, and appreciation of musicians and cantors
• Communicates and collaborates effectively within the Music Department, with other parish departments, and within the parish generally
• Attends department head meetings and general staff meetings
• Oversight of music room and PA system
• Other responsibilities as needed

Liturgy

• Leads and participates in liturgical music as an organist, pianist, accompanist, etc.
• Directs choir, assembly, and musicians at liturgies (weekend liturgies, and major events)
• Recruits, prepares, and leads the various choirs, cantors, and instrumentalists
• Schedules and leads rehearsals
• Prepares and distributes musical teaching aids, scores, etc.
• Maintains the music organization (letters to musicians, schedules, music ministry social events, care of equipment)
• Maintains the level of knowledge and skills required to remain current and successful in the field of sacred music. Reads material related to the profession, attends workshops or conventions, and participates in local, regional, and diocesan professional organizations, as approved and as appropriate
• Notifies parish musicians of workshops, conferences, etc., which relate to their ministry
• Serve as the staff liaison to the members of the Liturgy Committee and facilitates their learning and understanding of liturgy.
• Prepare Liturgy Planners (including liturgy binders for mass) for all solemnities, major feast days and parish liturgies, at least two weeks in advance. Disseminate to sacristan and/or clergy.
• Has oversight of all music groups (e.g., Mariachi)
• Head of Liturgy Committee
• Assist with outside groups and organizations including St. John’s Cathedral

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions. 

EDUCATION and/or EXPERIENCE
Bachelor's degree (B. A.) in Music from four-year college or university; equivalent training at a music conservatory with a strong knowledge of Catholic worship and Liturgy, or one to two years related experienceand/or training; or equivalent combination of education and experience. 

• Skilled at developing and directing choirs for Mass, with a minimum of 3 year’s experience in a Catholic parish.
• Must have the ability to sing, cantor, and play piano and organ at a high level in order to provide sacred music for the celebration of Holy Eucharist and other Catholic rites and liturgical celebrations.
• Must be an accomplished Organist and Pianist.
• Capable of helping the parish grow in its understanding and appreciation of various musical styles and the role of sacred music in the liturgy
• Pastoral Leadership skills: must have good communication skills and sensitivity to the cultural background and worship experience of parishioners, as well as leadership skills that can allow him or her to enter dialogue with parishioners to guide them to a deeper understanding of the role of sacred music in the liturgy.
• A practicing Roman Catholic in good standing with the Church, fully supportive of the Church’s authentic magisterium, modeling a Catholic vocation and moral life.
• Strong leadership, communication, and presentation skills (written and oral).
• Take initiative, to meet deadlines, and work with minimal supervision.
• Manage a multi-task job and appropriately adjust priorities.
• Must have a strong dedication to excellence and customer satisfaction.
• Possess a high level of accuracy and attention to detail.
• Highly organized and able to tackle multiple projects simultaneously.
• Excellent time and project management skills with the ability to handle a wide range of competing demands.
• Ability to develop, harness relationships and work collaboratively with support teams at other locations.
• Computer literacy in Microsoft Office software including, Word, Excel, and PowerPoint
• Operating procedures associated with general office equipment including audio/visual equipment, personal computers, laptop computers, printers, scanners, digital/analog recording devices, etc.

We believe that work should be rewarding as well as challenging. That's why the company offers the best of both worlds - the growth potential and a great benefits package that includes medical, dental and vision coverage, and a 403 (b) retirement.

To be considered for this career opportunity, please submit your resume to: [email protected]. No agencies.

Supervisor: Superintendent

Status: Full-time, exempt

Application Deadline: March 17, 2023

Salary Range: $90,000-$115,000

Start Date: July 1, 2023

 

GENERAL SUMMARY: Under general supervision, the Assistant Superintendent for the Roman Catholic Diocese of Fresno’s Education Corporation provides leadership and services, by planning, implementing, developing, supervising, and evaluating financial practices and compliance with diocesan financial policies for elementary and secondary schools; and performs related job duties and responsibilities as assigned.

 

The Assistant Superintendent is a single-position classification, appointed and supervised by the Superintendent of Catholic Schools. This is one of several key positions that report directly to the Superintendent of Catholic Schools and assist with the day-to-day support and guidance of all Catholic schools, bookkeepers and finance councils. Under the direction of the Superintendent of Catholic Schools, the Assistant Superintendent provides creative and innovative leadership in the continued adherence to all civil and Canon laws relating to finances in all Catholic Schools.

The Assistant Superintendent performs a variety of analytical and supervisory tasks to ensure that all Diocesan schools are developed and implemented in the effective manner for continued financial health of the school.
 

Due to the sensitive nature of this position and the close working relationship to the Superintendent of Catholic Schools, the following assume paramount importance: strong supervisory/management allegiance, active loyalty, and close working relationship with the Superintendent of Catholic schools, Office of Catholic Education, and Diocesan administration. In addition, the Assistant Superintendent must possess strong analytically scholarly skills including relevant work experience within the financial arena. The Assistant Superintendent must also possess the ability to understand high level financial forecasts, the interfacing of various financial and tuition management systems, and budgetary best practices for schools, thorough knowledge of Catholic education and its focus; church governance and California state law, and the ability to focus on details while multitasking and remaining calm under work related pressure/stress; excellent organizational and job related problem solving skills; enthusiasm and energetic self-starter abilities and skill. Furthermore, the Assistant Superintendent must remain current and abreast of new processes, procedures, methodologies and trends, and issues associated with school finance; and determine which approaches will best secure the financial future of Catholic schools. The Assistant Superintendent must also possess effective supervisory knowledge, skill and abilities; effective oral and written communication skills and abilities and must be able to develop and maintain effective interpersonal relationships at all diocesan levels. Finally, the following characteristics are vital to carrying out the responsibilities of this position: a high degree of maturity, integrity, and good judgement; initiative; ability to work independently under general direction, ability and willingness to work in a team, ability and skill to operate personal computers and Microsoft Office software, QuickBooks, and FACTS, ability to analyze alternative solutions, ability to prepare documents, progress and project reports, and the ability to exercise discretion under management and administrative direction of the Superintendent and in concert with the pastoral direction of the Vicar General and the Bishop of the Diocese of Fresno.
 

Minimum Qualifications:

· BA or BS degree from an accredited college or university.

· Master’s Degree or Credential in Education from an accredited college or university

· Three years of full-time, paid, Catholic school administrative experience.

· Business experience is required.

· Knowledge and experience of the Diocesan software platforms (QuickBooks, FACTS Financial, FACTS Student Information System, FACTS Electronic Enrollment & FACTS Planned Giving/Fund Raising platforms.

· Applicants must be practicing Catholics in good standing who are living within the teachings of the Catholic Church.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Provide support to school administration and staff for the implementation of all diocese required software platforms.

2. Provide hands-on training to support school administration and staff during the implementation of various software platforms.

3. Provide software support to school administration diagnosing, analyzing, and solving problems.

4. Collaboration and discussions with school administration for resolving platform issues at differing levels of understanding.

5. Provides leadership and services, by planning, implementing, developing, supervising, and evaluating financial and budgetary processes for elementary and secondary schools.

6. Assist the Superintendent in the continual development and implementation of financial practices that are consistent with the philosophy of Catholic school education.

7. Promotes ongoing professional development for bookkeepers and principals.

8. Maintains a close working relationship with school-based administrators to ensure information exchange, coordination of efforts, and general support for the decision-making process.

9. Reports on the status of each school’s financial health, including assessment and projections of future financial concerns, at the request of the Superintendent.

10. Uses a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback.

11. Initiates the development of programmatic goals and financial objectives in Diocesan schools within the scope of school board policy, administrative direction, assessed family needs, and operational constraints.

12. Assist the development of policies and administrative guidelines for financial and budgetary services.

13. Exercise proactive leadership in promoting the vision and mission of the Office of Catholic Education.

14. Uses appropriate interpersonal styles and methods to guide individuals and groups toward task accomplishment.

15. Promote and support professional development and continuing education for self, administrators, and staff.

16. Directs, in collaboration with the Superintendent, the overall development, coordination, implementation and evaluation of Diocesan schools in the area of financial management.

17. Assist in interpreting programs, policies, and philosophy of the Catholic schools to staff, student, and community.

18. Maintains good public relations with parents and the greater Catholic community to provide information and receive feedback.

19. Respond quickly to school needs and concerns.

20. Supervises diocesan tuition activity by school.

21. Keeps abreast of current Catholic school trends, methods, research, and technology, by affiliating with provincial, regional, and national Catholic professional organizations.

22. Assists in the development of Catholic school financial support by assessing their needs.

23. Aids administrators in forming active faith communities of students, faculty, and support organizations.

24. Identifies resources and methods that can be used by school administrators to more effectively use their school’s financial resources.

25. Promotes efforts to improve and enrich financial management.

26. Assist presidents and principals in analyzing financial statements and budget preparation.

27. Functions as a team member with the staff of the Office of Catholic Education.

28. Executes general administrative responsibilities in the maintenance of Catholic schools.

29. Prepares correspondence, letters, reports, and other work-related materials/documents, including monthly and quarterly financial reports.

30. Initiates the development of programmatic goals and instructional objectives in Diocesan schools within the scope of school board policy, administrative direction, assessed student needs, and operational constraints.

31. Assist in the development of policies and administrative guidelines for curriculum and instructional services.

32. Aids administrators in forming active faith communities of students, faculty, and support organizations.

33. Provide leadership, training, and support for all new preschools opening in the Diocese of Fresno.

34. Provide leadership, training, and support for Title Services for all schools in the Diocese of Fresno.

35. Research and identify grant opportunities for all schools in the Diocese of Fresno.

36. Attend bi-annual school advisory meetings as determined by the Superintendent.

37. Any other duties as assigned by the Superintendent.

 

Knowledge, Skills, and Abilities:

· Project management skills.

· Ability to identify, prioritize, plan, and manage work independently without direct supervision, and flexibility to accommodate peaks and ad hoc changes.

· Strong oral and written communication skills.

· Ability to work well with others in a school community.

· Critical thinking skills and ability to handle multiple projects at the same time.

· A commitment to the mission of the Diocese of Fresno.

 

Physical Demands

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

· Regularly required to work indoors in an office or conference room setting; to speak on a one-on-one basis or in a group setting, either in person or over ZOOM; and to listen to vocal or audio transmissions.

· While performing the duties of this job, the employee is regularly required to communicate.

· The employee frequently is required to sit and use hands for finite movements such as writing and typing typical of business office operation or classroom setting.

· Incumbents will be required to travel locally and out of town, either by driving a car, by train, and by flying to a job-related obligation.

· The employee is expected to operate a variety of business office equipment including personal computers, laptop computers, photocopy equipment, telephones, and audio-visual equipment.

· The employee is required to see, stand, walk, hear and reach with hands and arms.

· Lift and move, using proper techniques, up to 30 pounds.

· Have the ability to move from one floor to another using the stairs.
 

Interested applicants must submit a Letter of Interest and a resume to: [email protected] no later than March 17, 2023. 

St. John’s Cathedral

Roman Catholic Diocese of Fresno

 

Wedding / Quinceañera Coordinator

· Part-Time, Non-Exempt

· 18 Hours per Week, Wednesday –Friday 2:00 pm to 5:00 pm and Saturday’s 9:30 am – 3:30 pm

Hourly:  $15.50

 

JOB SUMMARY: The Wedding Coordinator works to safeguard the respectful use of the church and to assist the couples planning their weddings. Acting as host/hostess, he/she provides a welcoming presence to the soon-to-be-wed couple, their guests, and the community who gather for the celebration of the wedding. The coordinator assists the presider of the ceremony by addressing the housekeeping duties which arise in the planning of a wedding.

The role of the coordinator is to assist the clergy of the parish in their work as the pastoral ministers of the parish. As a sacrament of the Church, marriage involves several facets. Among these are canonical requirements, preparation guidelines, personal concerns, and pastoral sensitivities which are beyond the scope of concern of the coordinator. The pastor bears overall responsibility for the manner of the celebration of the sacraments. Therefore, coordinator works under the supervision of the Clergy/Parish Administrative Assistant.

ESSENTIAL FUNCTIONS: The Wedding Coordinator provides support to the clergy and the wedding couple.

1. Assist couples, their wedding party, and the presider of the ceremony at the wedding rehearsal:

· By opening the church, attending lights as needed, greeting, and welcoming those who arrive.

· Leading the wedding rehearsal itself, depending on the presider.

· Oversee the securing of the church, if appropriate, by turning off lights and locking doors.

· The coordinator is to be available 1 hour before the ceremony and until the wedding party has left for their reception.

2. Assist the gathering with the celebration of the wedding:

· Check church for its presentation for the event.

· Check the work of the florist to be in conformity to the guidelines of the parish.

· Check restrooms.

· Be present to those who need assistance.

· Assist the presider in providing what is necessary to celebrate the wedding.

· Check after the event that all is in order.

3. Meet with couples during the preparation phase:

· Review the parish policies for the use of the church for weddings.

· Maintain all files and documents for pending and booked ceremonies.

· Assist the couple with finding answers to their questions about the ceremony.

· Take inquiries from florists and photographers/videographers/musicians about their work in the church during the ceremony.

· Rehearsals normally take place on Friday evenings and last at least 45 minutes.

· Initial meeting with the couple to process booking the date will be arranged according to the schedules of the coordinator during office hours Wednesday-Friday. The meeting will take place at the parish office.

 

MINIMUM QUALIFICATIONS:

Education: High School Diploma or equivalent.

Experience: One to three years of experience organizing large functions or events in a Catholic parish; experience with the procession of a Catholic wedding.

Skills / Knowledge: Bilingual. Must have good organizational skills; professional temperament and appearance; ability to communicate effectively in oral and written form using correct spelling, grammar and punctuation; knowledge and understanding of the Catholic Church in general; ability to work and relate to a variety of personalities and cultures with diplomacy, friendliness and poise. Able to work in a team-oriented environment, handle multiple assignments consecutively and prioritize workload while meeting deadlines.

Salary range is $17.00 - $21.00 per hour

SUMMARY:

The Administrative Assistant facilitates the efficient operation of the assigned department by professionally performing a variety of clerical and administrative tasks.

The Administrative Assistant is utilized in the Office of Formation and Evangelization to provide administrative/clerical support to the Director and staff. Inherent in these assignments is the use of independent judgement requiring knowledge of the office’s mission statement, policies, goals, and objectives. Typical assignments include scheduling appointments, meetings; screening correspondence, messages and inquiries; handling confidential and sensitive matters in person, electronically, or over the phone.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Answers and transfers phone calls, screening when necessary.

· Welcomes and directs visitors and clients.

· Maintains the office calendar, databases and filing systems as assigned.

· Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

· Responds to and resolves administrative inquiries and questions.

· Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

· Prepares agendas, schedules and supplementary materials for meetings.

· Records and distributes minutes or other records for meetings.

· Maintains office supplies and coordinates maintenance of office equipment.

· Maintains a system for recording expenses and the use of petty cash.

· Completing administrative tasks and scheduling appointments for the Director.

· Performs other related duties as assigned.

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Proficient in Microsoft Office Suite or related software.

· Excellent organizational skills and attention to detail.

· Advanced understanding of clerical procedures and systems such as recordkeeping and filing.

· Ability to work independently.

· Maintain a high degree of initiative, maturity, integrity, loyalty, accountability, good judgment; and confidentiality.

· Proofreading documents, preferably in English and Spanish

QUALIFICATIONS:

· Associates degree required, Bachelor’s degree in related field preferred.

· Three to five years of experience in an administrative role.

· Strong communication and computer skills.

· Bilingual preferred in English and Spanish with fluency in written and spoken communication.
 

We believe that work should be rewarding as well as challenging. That's why the company offers the best of both worlds - the growth potential and a great benefits package that includes medical, dental and vision coverage, and a 403 (b) retirement.

To be considered for this career opportunity, please submit your resume to: [email protected] No agencies.

Holy Spirit Church, Fresno

Part Time Bookkeeper
 

Part-Time, Non-Exempt

Approx. 20 hours per week

Hourly: $20-25

 

JOB SUMMARY: Maintains accurate record keeping of parish finances. Prepares monthly reports, administers accounts payable, monitors collection recording. Provides bookkeeping and accounting support to parish organizations and departments and provides support to all areas of the parish office when needed. Participates in parish activities and programs as directed by the Pastor and/or Parish Business Manager.

 

1. Maintain an accurate filing, record keeping, and reporting system for all parish financial programs.
 

2. Prepare monthly and year end financial reports for parish and Diocesan reporting requirements.
 

3. Parish Budget

• Coordinate collaboration of budget formation with Pastor, Finance Committee, and other parish
• organizations and departments.
• Compose the budget worksheet for each organization and department.
• Receive organizations and departments estimated monthly expenditures.
• Enter proposed organizational budgets as parish budget into the parish accounting program upon approval by the Finance Committee.

 

4. Maintain and oversee revenue accounting.

• Oversee all journal entries.
• All other revenue: Account for all other revenue sources by separate entry and review posting.

 

5. Administer accounts payable.

• Receive bills.
• Issue payment upon direction from each program and department director.
• Manage all assessments, utilities, and supplies billings.
• Issue payment from proper checking account or access the appropriate savings account or fund.
• Reconcile each account.

 

6. Reporting responsibilities.

• Prepare end of year statements accessing information in Parish accounting program.
• Prepare fiscal reports for the Finance Committee.

 

7. Payroll

• Make appropriate entries to Parish accounting program.
• Tax totals reported by diocesan payroll.

 

8. Parish Finance Committee Secretary

• Attend all meetings.
• Prepare Type and send committee correspondence.
• Compose and send mailings.

 

MINIMUM QUALIFICATIONS: Prior experience utilizing Excel and Quickbooks for bookkeeping, account payables, calculating, posting, managing accounting figures and financial records.

BS degree in Finance, Accounting, or Business Administration OR Minimum of associate’s degree in business administration, accounting, or relevant field plus two years experience.

TO APPLY: Email [email protected] or visit the Holy Spirit Parish Office to obtain an application.