Employment

JOB DESCRIPTION

Real Estate Coordinator

 

SUMMARY:

Assist the Property Manager in the management of diocesan real estate including purchase and donation acquisitions, sales, leasing, title, CCR’s, Easements, ROW’s, taxes payments, tax exemptions, and municipal entitlements. Reports directly to the Diocesan Property Manager.

 

ESSENTIAL FUNCTIONS:

Property Administration

· Assist Property Manager to maintain all legal documents and records.

o Grant deed / real estate documents

o Property tax records.

o Blueprints, drawings and specifications.

· Assist Property Manager with Coordinating / administering reports to governing agencies

o Files religious tax exemptions claims, property statements and related reports.

o Reviews, records data and distributes property tax bills to parishes

o Compiles and completes annual U.S. Census Survey

· Assist Property Manager with review of public hearing notices

o Attend meetings, when necessary.

o Coordinates information regarding zone changes, conditional use permits and other regulations affecting properties

Real Estate

· Assist Property Manager with Land acquisitions and dispositions

o Obtains market value / cost comparisons

o Handles escrow files and documents

o Administrates consultants environmental and building assessments.

o Evaluate property for parish/diocesan liabilities

· Assist Property Manager with Lease and easement administration

o Prepares rental, lease or easement agreements

o Reviews and evaluates lease license agreements from outside agencies.

o Consu1ts with legal counsel.

o Administers leases for Diocesan properties

· Assist Property Manager to Inspect facilities in the course of due-diligence.

o Documents information for internal inventory and/ or distribution

o to outside consultants.

o Evaluate property conditions and recommend appropriate repairs / improvements

· Assist Property Manager to prepare and implement Property Department annual budgets.

· Review and coordinates procedural and administrative entitlements of projects.

· Participate with other Diocese's organizations regarding laws and procedural matters concerning property and construction.

· Assist Property Manager in photographing Diocesan buildings and properties

o Catalog in property inventory file.

o Coordinate diocesan property inventory with Risk Management Department.

· Assist Property Manager in consulting with Pastor/administrator in concerns of property ownership.

· Keeps informed of industry developments through communication with Diocesan property Managers and available publications.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION:

· Bachelor’s Degree in Business preferred.

· Real Estate license or two-year equivalent experience preferred.

· California State Certificate of Notary Public preferred.

 

Minimum Requirement:

· 5 years’ experience in title and/or escrow experience preferred.

· Proven strong analytic skills and the ability to think strategically.

· Able to work under pressure, meet deadlines, and be flexible in working on multiple projects simultaneously.

· Must be a team player and be able to interact with staff at all levels of the diocese and its operating departments internally and externally.

· Ability to conduct self professionally

· Excellent oral and written skills are necessary.

· Computer literacy w/ databases, word processing, spreadsheets.

· Excellent organizational and communications skills.

 

We believe that work should be rewarding as well as challenging. That's why the company offers the best of both worlds - the growth potential and a great benefits package that includes medical, dental and vision coverage, and a 403 (b) retirement.

 

To be considered for this career opportunity, please submit your resume to: [email protected] No agencies.

JOB TITLE: Youth and Young Adult Ministry Coordinator

The Roman Catholic Diocese of Fresno – Pastoral Center To apply send resume to: [email protected]

 

JOB DESCRIPTION

 

 

 

DEFINITION:

 

Under general supervision from the Director – Office of Formation and Evangelization, plans, develops, implements, and evaluates all aspects of youth and young adult ministry for the Roman Catholic Diocese of Fresno; personally performs/conducts youth/young adult ministry related activities/tasks; and performs related job duties and responsibilities as assigned.

 

DISTINGUISHING CHARACTERISTICS:

 

The Youth and Young Adult Ministry Coordinator, reporting to and supervised by the Director – Office of Formation and Evangelization (Director), is responsible for coordinating all aspects/functions (programs, services, activities and staff) associated with the Diocese of Fresno’s Youth and Young Adult Ministry Program. As such, the incumbent will organize efforts to provide the vision and framework to respond to the catechetical and spiritual needs of young people. This position will provide and implement a curriculum and activities that assist this group in putting their learned faith into action in the following areas: advocacy, catechesis, community life, evangelization, justice and service, leadership development, pastoral care and prayer and worship.

 

The incumbent serves as liaison and representative for the Office of Formation and Evangelization by advocating, promoting, and supporting youth/young adult ministries to Diocesan parishes, campus ministry, vocation offices, the National Federation of Catholic Youth Ministry, and the Northern California Youth Directors.

 

Due to the sensitive nature of this position and the working relationship to the Director, the Vicar General, and the Bishop, the following assume paramount importance: strong pastoral allegiance, active loyalty, and close working relationship with the Director, Vicar General, and the Bishop; program leadership and vision; strong program supervisorial skills, abilities and knowledge; effective oral and written communication skills and abilities; ability to develop and maintain effective interpersonal relationships at all Diocesan levels, with the priests of the diocese, other religious assigned throughout the Diocese, as well as other program coordinators and staff.

 

In addition, the following characteristics are also vital to carrying out the responsibilities of this position: a high degree of maturity, integrity and good judgment; initiative; ability to work independently; and the ability to exercise discretion under general supervision and management oversight, and in concert with the pastoral direction of the Bishop. Incumbents must be knowledgeable of youth/young adult ministry formation principles, concepts, techniques and approaches. Furthermore, given the nature of the position and the role it plays within the Diocese, the incumbent must be a practicing Catholic in good standing who is living within the teachings of the Catholic Church, as determined by the Bishop of the Diocese of Fresno, or his designee.

 

“MINISTRY” EXEMPTION:

 

The job duties and responsibilities associated with this position are executed pursuant to and consistent with the teachings and doctrines of the Catholic Church. Consequently, this position is considered a Catholic faith “minister” for the Roman Catholic Diocese of Fresno.

 

ESSENTIAL FUNCTIONS:

 

The information listed below is meant to serve as samples of job duties and responsibilities for this position. This list is neither inclusive nor exclusive, but indicative of several typical duties performed. Consequently, this information does not reflect Essential Functions pursuant to the Americans with Disabilities Act.

 

1. Under the general supervision of the Director, plans, develops, implements, and evaluates all aspects of Youth/Young Adult Ministry, including new youth/young adult minister orientation program.

2. Confers and consults with the Director, parish priests, Parish Coordinators of Youth/Young Adult Ministry, and other individuals involved in youth/young adult ministry regarding program development, implementation, and assessment.

3. Recommends policies, procedures, rules, regulations, guidelines, and protocols.

4. Evaluates, recommends, and integrates the Church’s foundational/doctrinal documents/positions into ministry formation.

5. Plans, develops, implements, and disseminates the yearly Youth/Young Adult Ministry Calendar; ensures all sanctioned programs, events, and gatherings are properly calendared.

6. Coordinates and/or personally conducts/directs youth/young adult ministry training and presentations at the Diocesan and parish level.

7. Provides resources and support to parishes regarding retreats, conferences, workshops, and training activities/events.

8. Financial Management and budgeting for record of income/expenditures report associated with conferences, workshops, and training events.

9. Foster a collaborative relationship with staff and other Office of Formation and Evangelization coordinators in support of the programs.

10. Represents the Diocese of Fresno and the Office of Formation and Evangelization at local, state, regional, and national conferences, meetings, and events supporting youth/young adult ministry and other Office of Formation and Evangelization programs.

11. Serves as liaison with the Diocese of Fresno and the Office of Formation and Evangelization for diocesan-based organizations falling within the scope of youth/young adult ministry.

12. Schedules and coordinates with the Hispanic Ministry Coordinator, the Curso de Formacion classes and related activities; identifies, recruits, and orients instructors for Curso de Formacion classes.

13. Meets with youth/young adult ministers and encourages continuing education/formation including becoming certified catechists pursuant to the California Catholic Conference guidelines.

14. Prepares, or causes to be prepared, correspondence, letters, reports, and other associated written materials.

15. Conducts special studies and research related to the youth/young adult ministry program.

16. Translates from English to Spanish and Spanish to English preferred. Translation may be in oral or written form.

17. Performs other duties as assigned and an expectation of working as needed.

 

 

KNOWLEDGE, SKILLS AND ABILITIES:

 

Knowledge of:

 

· Catholic Christian pastoral or ministry training principles, techniques, approaches, policies, and procedures.

· Youth/young adult ministry formation principles, concepts, techniques, and approaches.

· Youth/young adult ministry formation on the local, regional, and national levels.

· The Catholic documents: “Renewing the Vision”, “A Framework for Catholic Youth Ministry”, and “Sons and Daughters of the Light”.

· Vatican II and Catholic Church doctrine.

· Current teachings from Pope Francis.

· Catholic Church policies regarding social issues.

· The organization of and guidelines from the National Federation of Catholic Youth Ministry, the California Catholic Conference, and the United States Conference of Catholic Bishops (USCCB).

· Organizational structure of the Diocese of Fresno and the Office of Formation and Evangelization.

· Region XI Committee on Spanish Speaking (RECOSS).

· Strong knowledge of Church teachings, Catechism, canon law, biblical studies, Catholic social teachings and world mission awareness.

· Clear understanding of the “Nones” – Where they come from, who they are and where they are going.

 

Skills/Abilities to:

 

· Establish and maintain strong allegiance, active loyalty, and close working relationship with the Director – Office of Formation and Evangelization.

· Develop and maintain strong youth/young adult ministry program leadership and vision.

· Foster strong youth/young adult ministry program supervision/coordination.

· Strong verbal and written communication skills; proficient in composing reports, correspondence, and other work-related documentation in English and Spanish.

· Develop and maintain effective interpersonal relationships at all Diocesan levels, with priests of the Diocese, and with other religious assigned throughout the Diocese of Fresno.

· Work effectively with individuals from various socio-economic backgrounds and ethnic groups.

· Demonstrate a high degree of maturity, integrity, and good judgment.

· Work independently, takes initiative, and coordinates multiple projects/events.

· Exercise discretion under general supervision and management oversight, and in concert with the pastoral direction of the Bishop.

· Gather, analyze, and interpret research and data associated with youth/young adult ministry programs and services.

· Read, understand, and interpret youth ministry program policies, procedures, guidelines, rules, regulations, and protocols.

· Fluency in verbal and/or written English and Spanish preferred.

· Develop, justify, evaluate, and implement youth/young adult ministry policies, procedures, guidelines, rules, regulations, and protocols.

· Demonstrate a high level of presentation skills before small or large groups, committees, and organizations.

· Work collaboratively with Office of Formation and Evangelization program coordinators, staff, volunteers, parish priests and religious assigned throughout the Diocese.

· Assign, review, and coordinate the work of support staff and volunteers.

· Establish and maintain cultural sensitivity and inclusiveness among all cultural and ethnic groups within the Diocese.

· Track record of the responsibility of handling a Diocese event and leading with a greater vision into the future.

· Strong familiarity with the applications of social media platforms (Facebook, Twitter, YouTube, LinkedIn, etc.).

· Must have organizational skills: time management, facilitation, delegation, long-range planning, financial management and budgeting.

· Microsoft Office software including Word, Excel, PowerPoint and Access.

· Operating procedures associated with general office equipment including audio/visual equipment, personal computers, laptop computers, printers, scanners, digital/analog recording devices, etc.

 

MINIMUM QUALIFICATIONS:

 

Education: Graduation from an accredited college or university with a bachelor’s degree in Theology, Pastoral Ministry, Catechetics, Education, or a closely related field that is acceptable within the United States’ accredited college or university system.

 

Experience: Three (3) years full-time, paid work experience in youth ministry or Catholic school education.

 

License: Possession of a valid California Class “C” Driver License.

 

Certification: Possession of Youth Ministry Certificate or Advanced Catechetical Certificate.

 

Other: Training/formation in intercultural ministerial approaches/programs is highly desired.

 

Applicants preferred to be bilingual proficient in Spanish and English.

 

Applicants must be a practicing Catholics in good standing and living within the teachings of the Catholic Church, as determined by the Bishop of the Diocese of Fresno, or his designee.

 

Provide evidence of the satisfactory completion of USCCB Safe Environment Training Program.

JOB TITLE: Tribunal Admin / Ecclesiastical Notary

The Roman Catholic Diocese of Fresno – Pastoral Center To apply send resume to: [email protected]

 

The Roman Catholic Diocese of Fresno

Job Description

Tribunal Admin / Ecclesiastical Notary

 

POSITION SUMMARY:

Create a welcoming presence and provide outstanding, hospitable, professional, and friendly reception services for the staff and guests of the Tribunal Office. Performs general office duties, including typing, transcription, filing, and record keeping. Answers varied questions concerning tribunal policies, services, and procedures. Serves as an Ecclesiastical Notary.

 

 

ESSENTIAL FUNCTIONS:

 

· Answers incoming telephone calls determines purpose of callers, forwards call to appropriate personnel or department.

· Welcomes on-site visitors, determines nature of business, and directs visitors to appropriate personnel.

· Performs administrative duties, including typing, transcription, photocopying, scanning, filing, and record keeping for the tribunal as requested.

· Maintains inventory of office supplies and equipment and requests additional supplies as needed.

· Collects and distributes mail. Assists in the preparation and sorting of large mailings.

· Maintains and processes records and forms for the tribunal; serves as a research assistant for the Judicial Vicar.

· Serves as Ecclesiastical Notary; draws up the acts and instruments regarding decrees, and generally authenticates judicial acts and other instruments; gathers, arranges and safeguards the archives of the tribunal.

· Reviews applications for completeness, request missing information and documents; enters information and processes cases in the Tribunal database; identifies connections between cases and properly documents the connections in both the software and case files.

· Assists with the coordination of Tribunal sponsored training events.

· Responds to inquires concerning tribunal policies and services

· Assists in preparing and sending correspondence, and as needed to help in the collection of certain proofs; assists Judges and Case Instructor (Auditor) in sending notifications to parties, parishes, and dioceses.

· Assists the Judicial Vicar, Judges and Case Instructor (Auditor) in monitoring the progression of cases to ensure their swift processing; assists with the preparation of monthly, quarterly, and

annual reports; including status reports to clergy and other pastoral ministers in the parishes.

· In addition to the above, performs related duties, responsibilities and extra projects as assigned. Participates in continuing education as provided or approved. Attends chancery and ministry staff meetings.

 

QUALIFICATIONS:

Knowledge and Abilities:

· Excellent computer and Internet skills and knowledge of computer programs, including Microsoft Windows, Microsoft Office, Excel, Adobe, Outlook, Tribunal database, or equivalent programs.

· Basic Knowledge of Catholic theology concerning marriage.

· Excellent telephone etiquette and knowledge of telephone switchboard equipment.

· Excellent decision-making skills, the ability to cope with considerable stress and the capacity to multi-task.

· Excellent organizational, interpersonal, and written communication skills.

· Transcription, photocopying, scanning, faxing, and filing skills.

· Knowledge of bulk mailing regulations and ability to operate postage machines.

· Collaborate well with other diocesan personnel, parish personnel and the public.

· Work independently and determine priorities and direction.

· Maintains strict confidentiality, discussing church business only with the person or persons necessary to conduct the assigned church interactions or responsibilities.

 

Experience:

· High School diploma or equivalent.

· Three to five years’ administrative experience preferred.

· Bi-lingual (Spanish and English) conversational and written, preferred.

Religious:

· Fully initiated, practicing Catholic free from any canonical penalties and of proven faith, good morals, and good reputation.

St. John’s Cathedral

Wedding / Quinceañera Coordinator

· Part-Time, Non-Exempt

· 18 Hours per Week, Wednesday –Friday 2:00 pm to 5:00 pm and Saturday’s 9:30 am – 3:30 pm
 

JOB SUMMARY: The Wedding Coordinator works to safeguard the respectful use of the church and to assist the couples planning their weddings. Acting as host/hostess, he/she provides a welcoming presence to the soon-to-be-wed couple, their guests, and the community who gather for the celebration of the wedding. The coordinator assists the presider of the ceremony by addressing the housekeeping duties which arise in the planning of a wedding.

The role of the coordinator is to assist the clergy of the parish in their work as the pastoral ministers of the parish. As a sacrament of the Church, marriage involves several facets. Among these are canonical requirements, preparation guidelines, personal concerns, and pastoral sensitivities which are beyond the scope of concern of the coordinator. The pastor bears overall responsibility for the manner of the celebration of the sacraments. Therefore, coordinator works under the supervision of the Clergy/Parish Administrative Assistant.

 

ESSENTIAL FUNCTIONS: The Wedding Coordinator provides support to the clergy and the wedding couple.

1. Assist couples, their wedding party, and the presider of the ceremony at the wedding rehearsal:

· By opening the church, attending lights as needed, greeting, and welcoming those who arrive.

· Leading the wedding rehearsal itself, depending on the presider.

· Oversee the securing of the church, if appropriate, by turning off lights and locking doors.

· The coordinator is to be available 1 hour before the ceremony and until the wedding party has left for their reception.
 

2. Assist the gathering with the celebration of the wedding:

· Check church for its presentation for the event.

· Check the work of the florist to be in conformity to the guidelines of the parish.

· Check restrooms.

· Be present to those who need assistance.

· Assist the presider in providing what is necessary to celebrate the wedding.

· Check after the event that all is in order.

 

3. Meet with couples during the preparation phase:

· Review the parish policies for the use of the church for weddings.

· Maintain all files and documents for pending and booked ceremonies.

· Assist the couple with finding answers to their questions about the ceremony.

· Take inquiries from florists and photographers/videographers/musicians about their work in the church during the ceremony.

· Rehearsals normally take place on Friday evenings and last at least 45 minutes.

· Initial meeting with the couple to process booking the date will be arranged according to the schedules of the coordinator during office hours Wednesday-Friday. The meeting will take place at the parish office.

 

MINIMUM QUALIFICATIONS:

Education: High School Diploma or equivalent.

Experience: One to three years of experience organizing large functions or events in a Catholic parish; experience with the procession of a Catholic wedding.

Skills / Knowledge: Bilingual preferred. Must have good organizational skills; professional temperament and appearance; ability to communicate effectively in oral and written form using correct spelling, grammar and punctuation; knowledge and understanding of the Catholic Church in general; ability to work and relate to a variety of personalities and cultures with diplomacy, friendliness and poise. Able to work in a team-oriented environment, handle multiple assignments consecutively and prioritize workload while meeting deadlines.