Departmental Forms
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DEPARTMENTAL FORMS
DIOCESAN DIRECTIVES
EVENTS AND TRIPS
All policies for events and trips that are sponsored by a parish or related organization are included in the Diocesan Directives for Special Events, Groups or Organizations. This includes an explanation of most of the forms in this section.
This document is currently being revised and will be uploaded soon. For information, please contact the Office of Formation and Evangelization or the Risk Management Office.
FORMS:
For ALL Events or Trips- R-3 Trip and Function Request to be used when:
- food is served at the event
- a speaker or musicians from outside the Diocese are invited
- advertising for the event will take place outside the parish
- a group is being taken to an off-site location
R-3 Event Trip Function Request
- R-29 Lay Speaker Approval to be used when any speaker or woman religious is invited form outside the Diocese of Fresno.
R29 Lay Speaker Approval 2024-2025 - R-21 Event Adult Medical Release to be used when adults are participating in a parish/school sponsor event or field trip.
English: R21 Event Adult Medical Release 2024-2025
Español: R21 Event Adult Medical Release 2024-2025 - Food-Safety-Certificate-Requirments outlining requirements when food is prepared and served on-site
- Events where money is collected, as an entrance fee or for food or objects sold, are to use this form to for counting funds, as well as for counting the Sunday collection: CoinandCurrencyCount
Additional forms when Minors are involved in an Event or Trip:
- R14/R15 Event Code of Conduct is to be signed by youth and parent, agreeing to the code of conduct.
English: R14-R15 Event Code of Conduct Agreement 2024-2025
Español: R14-R15-SP Event Code of Conduct Agreement 2024-2025 - R-13 Code of Conduct for Chaperones and Drivers
English: R13 Code of Conduct Agreement (Chaperones)4_2024-2025
Español: R13 SP Code of Conduct Agreement (Chaperones)4_2024-2025
to be signed by adults who serve as chaperone or driver for an event or trip with minors - R-20 Event Youth Medical Release must be signed by parent/guardian for a minor to participate in an event or an off-site trip.
English: R20 Event Youth Medical Release 2024-2025
Español: R20-SP Event Youth Medical Release 2024-2025 - R-30 Event PR Release to be signed by parent in event pictures or video are taken: R30 Event PR Release 2024-2025
FORMS FOR REGISTRATION IN RELIGIOUS EDUCATION OR YOUTH MINISTRY
- R-22 Annual Youth Medical Release is to be signed annually, and convers sessions of faith formation for the academic year
English: R22 Annual Youth Medical Release 2024-2025
Español: R22-SP Annual Youth Medical Release 2024-2025 - R-14/15 Annual Code of Conduct is signed by minors and parent/guardian, valid for the academic year
English: R14-R15 Annual Code of Conduct Agreement 2024-2025
Español: R14-R15-SP Annual Code of Conduct Agreement 2024-2025 - R-22B, R-24 Annual Online Youth Authorization and Code of Conduct is to be used for virtual classes with minors, valid for the academic year; the Code of Conduct reflects online behavior; both are to be signed by parent/guardian.
English: R22B-Online Release Activity ONLY – Annual Youth Release Form 2021-2022
Español: [to be added soon]
- R-3 Trip and Function Request to be used when:
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